DELEGATES ARE RESPONSIBLE FOR COMMUNICATION BETWEEN THEIR REGION AND THE FEDERATION.
TO HELP YOU BE AN EFFECTIVE DELEGATE, HERE ARE SOME GUIDELINES:
1. Please ensure you have a copy of, and have read through, the Constitution and By-Laws.
2. Please ensure you have a copy of, and have read through, the Federation Handbook.
3. Please ensure you have an up-to-date list of the Executive and Board
of Directors, with addresses, telephone numbers and email addresses
(updated annually in the Handbook)
4. Delegates will not normally receive remuneration from the Federation
for attendance at meetings but the association or club that they
represent may assist their Delegates with out of pocket expenses as
they deem appropriate. The Federation will reimburse the cost of Ferry
fees and Toll fees for attendance at the annual spring Board of
Directors meeting for up to 2 (two) vehicles per region.
5. Some expenses incurred by a Delegate carrying out designated
Federation business - mailings, copying costs, or traveling to
represent The Federation - will be reimbursed by the Federation when
receipts are submitted to the Treasurer.
Reimbursement amounts are specified in By-Law 7.6(i) of the By-Laws of the Constitution.
THE DUTIES THAT DELEGATES ARE EXPECTED TO CARRY OUT:
1. Attend the Annual Board of Directors Meeting held in the Spring, and
arrange for the presentation of an annual report from their region.
2. Ensure that they are representing their region’s opinion in any
debate or discussion of policy or matters affecting the membership.
3. Attend the AGM and to encourage any and all dancers from their Region to attend and participate in the AGM.
4. Ensure that the Federation Newsletters reach all clubs in their Region.
5. Encourage their local Square Dance publications to print Federation Newsletters.
6. Ensure that all clubs in their region have up-to-date copies of the Federation Handbook and the annual updates.
7. Report to their local Association(s) on all Federation business - especially after the AGM and Board of Directors meetings.
8. Encourage their Regional Association(s) and member clubs to
recognize members for outstanding service and inform the Recognition
Committee of same.
9. Encourage their Regional Association and member clubs to nominate
members whose extraordinary service might merit The Sillery Award.
10. Have Criteria and Application forms for New Dancer Funding, The
Sillery Award and Memorial Funds on hand as well as the Video Tape
11. Have a full understanding of how the collection of fees is carried out.
A Federation badge bearing the Federation name and outline of the
dogwood, the floral emblem of British Columbia, is available to
identify Delegates at meetings and at dances throughout the Province.
Contact the Secretary if you require this badge.
WHO ARE THE DELEGATES?
Delegates are elected or appointed from each regional Association of
the province to be members of the Board of Directors of the
BCS&RDF. Delegates must be members in good standing in the
BCS&RD Federation and resident in the region they represent.
Each Region may elect or appoint four (4) individuals in good standing from
within each Region as delegates, and they may be any combination of
Callers/Cuers/Dancers/Leaders. If a Region does not have any
Association(s), clubs that are members of the Federation may elect or
appoint Federation members in good standing as delegates from said
clubs. Regions or clubs should elect or appoint their delegates prior
to the annual spring BOD meeting (usually held in early April) and
notify the Secretary of the Federation the name, address, phone number
and e-mail of each Delegate.
Alternate Delegates may be elected or appointed from each Region from
members in good standing but they will not be allowed to vote at
Directors’ meetings unless the regular Delegate is absent.
The region from which the President is elected may elect or appoint a
voting Alternate Delegate to serve during the President’s term(s).
Only Delegates are eligible to be elected to the Executive of the
Federation. If a full slate of Federation Executives is not elected at
the AGM, the President may appoint members at large in good standing to
the vacant position(s).